Manufacturing:
2006
Document Imaging & Management for Manufacturing
Companies involved in manufacturing deal with a lot of paper in all shapes and sizes. An effective way to keep track of incoming and outgoing bills and invoices and create templates for records and outgoing paperwork is to digitize the records. Information can be easily cross-checked for accuracy without hunting the individual paper components.
Manufacturing can also utilize digital imaging by having product specifications and manuals in their database, which could be accessed from manufacturing facilities nationwide.
Examples of documents that can be easily digitized include:
- Accounts Payable
- Accounts Receivable
- Customer Information
- Customer Statements
- Product Specifications
- Inventory
- Invoices
- Manuals
- And much, much more!
Consider the Electronic Difference:
Reduces storage and retrieval costs…
Manufacturers using our Document Imaging systems are drastically reducing costs and inefficiencies related to document storage and retrieval. A recent cost analysis from Pitney-Bowes and Xerox places the total cost of handling and archiving a single paper document, during its complete life cycle at a Fortune 500 company, at $10 per sheet. That cost skyrockets to $75 when a manual archive search is required. Our systems enable manufacturers to store these documents digitally and thereby eliminate most of the storage costs paper archives require. Valuable space is freed up for other, more productive, uses for companies using onsite storage by removing rows and rows of filing cabinets and filing boxes. Retrieval times and related expenses are greatly reduced by the ability to retrieve our PDF files instantly from any desktop PC. The savings and efficiencies gained here alone can create a ROI (return on investment) of 6 -12 months.
Pays large dividends for Accounting Departments…
Instant access to critical information is the primary benefit for company accountants and bookkeepers. Invoices, bills of lading, proof of delivery, and financial reports of various types can be retrieved and shared within seconds with our document imaging manufacturing software.
Improves customer service…
Do you keep customers waiting while looking for an invoice, billing statement, a signature, bill of lading, or a report? Even if it only takes 10 minutes, that's 10 minutes of customer annoyance and 10 minutes of employee labor cost and often the expense of a returned phone call. The yearly savings related to customer service is enormous when you multiple that 10 minutes and those additional phone charges by the thousands of instances that may occur each month.
Provides shared access to job files & work orders…
Our systems reduce the "time-to-market" by allowing simultaneous access to job file documents by department employees. Waiting for critical job related specs and information is eliminated. Automatically dated notes can be attached to the electronic documents within a job file by various departments as work proceeds. Once completed, job files can be archived digitally and quickly retrieved to access information for creating or completing new job files.
Reduces costly errors…
It is a very costly mistake when the wrong auto-cad drawing and specs are mistakenly being used on the floor of a manufacturing facility. Our system equips engineering departments to display their drawings out on the floor as read only PDF files, eliminating intentional and mistaken changes made on the floor. By then linking PDF drawings back to the original auto-cad drawing, the engineering department can control the document and make changes to the documents as needed. By maintaining the engineering department’s control, they can make sure the plant is viewing the proper up-to-date auto-cad drawings and reduce these costly production mistakes.
Provides timely access to critical reports…
Timely posting of various types of reports is another area where manufactures are benefiting from our Document Imaging systems. Posting Purchasing Specification Reports, Parts Reports, and Product Cost Reports on your network greatly enhances the value of these reports and greatly reduces the time required to access needed information. The ability to share these documents throughout departments, facilities, and contractors will add to your facilities bottom line faster than any other system in the market.
Scalability is important for implementing imaging solutions…
The scalability of our systems is important because it allows manufactures to implement our document imaging manufacturing software over time, departmentally, or all at once if desired. Document imaging solutions can be added in stages as each department completes their analysis for imaging applications. Our experience has been that all departments are not necessarily ready for the digital changes at the same time. Our systems can be implemented as applications are recognized. In fact, additional cost-saving applications are often recognized after a system is installed and in use by a specific department.
Gives your company a competitive edge…
What we have shared here are just a few of the cost-saving benefits that Reams Document Imaging Solutions are offering manufacturing companies. The critical question all of these examples pose is this, "If your competitors are using imaging solutions to reduce capital expenditures and increase efficiencies for document storage and document management, can your company afford not to?"
Manufacturing and Distribution Benefits of Document Imaging:
Drawings:
• Makes drawings available at all locations
• Eliminates reproduction, distribution and document control costs and delays
Engineering change memos:
• Instantly updates the design with supporting drawings
Contract files:
• Improves customer and internal support; contracts are easily and instantly accessible from any authorized PC
Pick tickets:
• Eliminates write-off’s by instantly accessing signed proof of delivery documents
• Eliminates the costly task and back-log associated with filing and retrieving
• Provides the ability to fax or email documents to your clients directly from your PC
Bills of lading:
• Provides instant access to vital shipping documents
• Brings lower write-off costs
• Improves responsiveness to clients and employees
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Friday, November 21, 2008 
