Financial Services and Mortgage:
2006
Document Management for Financial Services:
Paperless Solutions Increase Profitability!
The Cost of Doing Business with Paper:
• Productivity lost searching for files
• Mailing and faxing documents to clients and field personnel
• Copying and storing files for archival purposes
• Expensive physical storage space
• The cumulative impact on overhead costs and quality of client service
The Value of Document Management:
• More cost-effective compliance with SEC, NASD, Sarbanes-Oxley and other regulations
• Instant document retrieval recovers lost productivity
• Fast, economical CD, Web and e-mail distribution
• Secure, simple digital archiving
• Reduce space needs with digital storage media
• The cumulative benefits of reduced costs and more efficient client service
From the individual planner to the broker-dealer, investment firms face the common challenge of improving profitability while operating in a competitive, multi-regulatory environment.
Paper storage, time-sensitive retrieval demands and the expense of processing paper documents impede your organization’s progress toward meeting that challenge.
Setting the standard in document management for financial services, business automation solutions help you rise to the demands with cost-effective, rapidly deployable solutions. Digital imaging software helps financial services firms prosper by reducing the cost of compliance with SEC, NASD, Sarbanes-Oxley, USA PATRIOT Act and other regulations, improving client service and facilitating information sharing between reps and broker-dealer organizations.
Business Automation Solutions at Work in Financial Services
Your staff use scanners to capture new account forms, investment applications and commission statements – all your working and archival client records – into single or multiple business automation databases. You can also import word processing, spreadsheet and other electronic documents with simple drag-and-drop actions. Optical Character Recognition (OCR) reads and indexes every word in your documents, enabling full-text searches of their contents. Authorized personnel then search and retrieve documents instantly with business automation system’s Intelligent Search. Users view, print and e-mail documents from their desktops. Documents may also be archived to CD/DVD or securely posted on an intranet or the Internet without HTML coding.
Comprehensive security measures protect your documents from unauthorized access. Our auditing software module constantly monitors user activity. Documents published to disc can be accessed but not altered, fulfilling key SEC retention requirements 17a-3 and 17a-4 (as published under NASD notification 93-47). Compact digital backups can be stored securely and more cost-effectively off-site.
Simplify and Reduce the Costs of Compliance Policies
Procedures and staff – not technology – form the core of your compliance program. A document management solution must be secure enough to protect business records while being sufficiently flexible to support existing procedures. Document management systems provide comprehensive access controls as well as 24/7 audit trail capabilities. A CD/DVD publishing tool allows records to be published to unalterable media, a key element of SEC record-keeping rules. The DoD-5015.2-certified Records Management Edition provides you with peace of mind because it has been evaluated against rigorous standards.
• Reduce the paper storage burden of complying with SEC, NASD, Sarbanes-Oxley, USA PATRIOT Act and other record-keeping-related regulations
• Set records in time and protect them from unauthorized access
• Expedite audits by easily producing records on demand
• Safeguard client privacy and inspire customer confidence
Recover Lost Productivity
The business automation systems Intelligent Search retrieves documents instantly with full-text and index field searches. Customizable index fields allow you to organize files by client name, account number, application date – whatever information is appropriate. Your staff lose fewer productive hours looking for documents while you gain time to use the information. Your documents remain immediately accessible when you need to make decisions, respond to clients or compile records for an audit.
• Locate documents on demand with business automation systems Intelligent Search
• Unlock document contents with full-text searches
• Emulate existing filing structures with customizable folders and index fields
• Reduce clerical labor and mistakes with automated OCR and indexing
• Encourage fast staff acceptance with an intuitive, familiar interface
Reclaim Office Space for Productive Activities
A dynamic business creates bulging file cabinets. With business automation systems, you store exact digital copies of your documents on unalterable media. You can reclaim office area consumed by paper, cut the cost of in-house and off-site storage and service more clients without leasing more expensive space.
• Use more of your office space for revenue generating activities
• Reduce storage space needs with a variety of digital media options
• Destroy or remove original paper documents
• Reduce the burden of storing records according to regulatory mandates
| 
Monday, September 08, 2008 
